(Click here for a video demo of Driver-to-Vehicle mapping)
Since many customers have drivers which use different vehicles, we have added DRIVERS to GPS Insight in addition to VEHICLES. This has the following benefits:
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Driver-centric reports (e.g. idling/speeding/odd-hours by driver, not by vehicle)
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Administrative control of which drivers are assigned to which vehicles
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Historical accountability for which vehicle was driven by which driver (e.g. for parking tickets, toll violations)
Vehicles may be assigned to drivers, and drivers may be assigned to vehicles. A driver may be assigned to multiple vehicles at one time, but a vehicle can only be assigned to one driver at a time.
In other words, if John drives car1 and truck2, and no one else ever does, he can be assigned to both. However, if Sally moves from car2 to car1, John must be unassigned from car1 before Sally can be assigned. This way, if someone drives a couple vehicles exclusively, they don’t need to be re-mapped every time they start driving a different vehicle.
Any activity performed by that vehicle during the time that driver was assigned will be associated with that driver for reporting purposes. Maps will have driver information available, and alerts/messages will have the appropriate driver’s contact information as an override to the default vehicle information (e.g. email address & cell phone number for SMS).
A driver may be assigned to a vehicle in 5 different ways:
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Manual assignment via the web interface
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Touching a driver keyfob to a reader in the vehicle (if installed)
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Sending the driver id via Garmin
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SMS text message gps 1234 assign david.smith assigns david smith to truck 1234 at that time)
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API (Application Programming Interface)
Here is the workflow for assigning a new driver to a vehicle. Bear in mind that the times you can choose to assign a vehicle include now or the beginning of any vehicle trip (e.g. when that driver first started driving the vehicle). The times you can choose to unassign a driver from a vehicle include now or any begin or end of trip. These options are conveniently shown in a pick list for you to choose from, as shown in the screen shots below:
First, open the Driver Administration tool:
Click on Create New: Driver:
Then complete the form for a new driver:
Note that you can then select a vehicle to assign the driver to here, as well as create/modify a driver group (e.g. parts drivers, supervisors, etc.):
Adding a Supervisors group with 3 members:
Alternatively, you can create a driver association when looking at all vehicles under the Vehicles tab (at top):
Choose an existing driver or create a new one on the fly:
Then choose a start time for the driver-to-vehicle association (always, current date, or from a particular date/trip):
And either allow them to stay assigned or end their assignment at a particular vehicle stop time in the past:
Now that the driver is assigned (shown below), this association will be evident in relevant maps, reports, and alerts:
Driver-centric reports, mapping, and alert functionality will be added continually to the GPS Insight product to make use of this driver-to-vehicle mapping capability.
Here is an example for a day where 4 different drivers used our company car (Scion):
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Trent drives to work
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Elliot drives to a customer site with a salesperson (Jason)
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Elliot drives to his house to pick up his vehicle
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Jason drives back to work
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Trent takes the Scion home
We have entered the appropriate mappings and here are some screens/reports which show these mappings:
Here is an idle report (which conveniently breaks out idling/stops/mileage/etc. by driver, by day:
The driver activity is shown (in order) on the Activity Detail report:
Historical mapping has the driver information as well:
More driver-specific functionality and capabilities will be added to GPS Insight within the next few weeks and months, and we welcome customer input and requests.
For more information on this new feature please feel free to call us at 866-477-4321, option 2 (for support).
Rob
(Click here for a video demo of Driver-to-Vehicle mapping)
