Using your smart phone, you can now attach a picture from the field to any stop’s detail.
Here’s how it works:
Take a picture that you want associated with your stop (or someone else’s stop, if you’re a supervisor in the field) — this can even be a screen shot from a dispatch system, etc.
Send that picture to our GPS Insight notes email address [you generate this in the system here under User Management:]
Add an inbound email address for GPS Insight queries/notes
You want to use our “gps [vehicle] note here is my note detail” format to annotate the note and minimally let us know which vehicle the picture should be associated with.
send a picture to GPS Insight to attach to a vehicle's activity
Once we receive the photo and note, it becomes available on our mapping and on the stop notes report:
Picture under the "notes" tab of the vehicle detail in mapping
When you “hover over” the note, the picture pops up to give you more information — this could be a picture proving service, showing a problem which justifies further time/billing, or just a reference photo to remind you later on about your customer.
Field pictures show up in Stop Notes Report
Adding pictures from the field into our mapping and reports will help better document (and verify) working conditions as well as pick-ups/drop-offs from stop to stop.
Close up of added Photo
Give us a call if you have any questions regarding this functionality. There is a “wizard” which is launched when you choose the option at the top from the Admin->User tab. It asks you to choose a user and a vehicle group, then provides you the email to use (and store in your phone for easy access in the future). For your convenience, you can click on that email to send to it, cc’ing yourself or your drivers so that they can just save it as a contact for future use.
Then all they need to do is email photos to that address in order to have them associated with their GPS tracking records for the day, available in both mapping and reports.
This is included in basic GPS Insight functionality, and available for all users at this time.